Employment Resource Center - Current Opportunity

Under direction, plan, organize control and direct the payroll and benefits functions of the District; assure compliance with laws, codes, regulations and standards related to payroll and benefit processing; train and supervise the performance of assigned personnel. 

Essential Duties and Responsibilities 

• Plan, organize and direct the payroll and benefits functions of the District; assure confidential, quality customer service is provided by staff assisting employees and District retirees with payroll and benefit matters. 

• Assure compliance with laws, codes, regulations and standards related to payroll and benefit processing. Interpret and develop new procedures as needed to comply with the California Education Code, multiple bargaining unit agreements, District policies, California Public Employees Retirement System (CalPERS), California State Teachers Retirement System (CalSTRS), and federal and State payroll regulations. 

• Train and supervise the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions. 

• Direct and manage the efficient use of departmental resources monitoring expenditures for supplies and staffing; conduct on-going needs assessments; develop and implement new procedures, computer software programs and other improvements to enhance the efficiency and capabilities of the department. 

• Serve as liaison between employees, retirement systems, and County, State and District offices to resolve or communicate complex payroll and benefit issues. 

• Develop and conduct effective in-service workshops and other communication strategies related to payroll and benefits matters for new, existing and retired employees; communicate and collaborate with administrators, personnel, school sites and outside organizations to coordinate activities, resolve issues and conflicts and exchange information. 

• Coordinate with insurance company representatives and District insurance brokers to resolve benefit issues. 

• Supervise the timely preparation and processing of benefits functions and regular and variable payrolls. 

• Balance and approve payrolls issued, including variable payrolls. 

• Provide technical expertise, information and assistance to the Exceptive Director regarding assigned functions; participate in the formulation and development of policies, procedures and programs as requested. 

• Perform and report on special research studies and analyses related to payroll and benefits; prepare and maintain a variety of reports, records and files related to assigned activities and personnel; collect, analyze and interpret financial data. 

• Participate in budget development for District benefit costs and department costs. 

• Operate a computer and assigned software programs; operate other office equipment as assigned; drive a vehicle to various sites to conduct work. 

• Attend and conduct a variety of meetings as assigned. 

• Perform related duties as assigned. 

Knowledge and Skills 

Planning, organizing and directing of the payroll and benefits function of the District. Principles and techniques involved in payroll preparation, monitoring and control. Payroll filing, record-keeping and report preparation techniques. District payroll policies and procedures. Tax withholding, voluntary deductions, garnishments and fringe benefits. Oral and written communication skills. Principles and practices of administration, supervision and training. Applicable laws, codes, regulations, policies and procedures. Interpersonal skills using tact, patience and courtesy. Operation of a computer and assigned software. Modern office practices, procedures and equipment. 

Abilities 

Plan, organize and direct the payroll and benefits functions of the District. Assure compliance with laws, codes, regulations and standards related to payroll and benefit processing. Train and supervise the performance of assigned personnel. Perform mathematical calculations quickly and accurately. Research, compile, analyze, interpret and prepare a variety of payroll-related reports. Communicate effectively both orally and in writing. Interpret, apply and explain rules, regulations, policies and procedures. Establish and maintain cooperative and effective working relationships with others. Work confidentially with discretion. Maintain confidentiality of sensitive and privileged information. Operate a computer and assigned office equipment. Analyze situations accurately and adopt an effective course of action. Meet schedules and time lines. Work independently with little direction. Plan and organize work. Direct the maintenance of a variety of reports and files to assigned activities. Maintain consistent, punctual and regular attendance. Hear and speak to exchange information and make presentations. Move hands and fingers to operate a computer keyboard. See to read a variety of materials. 

Physical Abilities 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to: 

• Lift, carry, push and/or pull items with a strength factor of medium work 

• Hear and speak to exchange information in person or on the telephone 

• See to read a variety of materials 

• Possess dexterity of hands and fingers to operate a computer keyboard 

• Stand or walk 

• Bend at the waist, kneel or crouch to file materials 

• Sit or stand for extended periods of time 

• Reach above shoulders to file materials 

• Climb a stool/lad 

Education and Experience 

Combination equivalent to: bachelor’s degree from an accredited college or university in business, economics, accounting, finance or related field and five years’ increasingly responsible experience in the payroll and benefits, budget and/or accounting is required. Experience in a related field above the five-year requirement may be substituted for years of educational experience on a two-year experience equals one-year of education basis. 

Licenses and Certificates 

A current California Driver’s License and proof of insurance are required. 

Working Conditions 

Work is performed indoors and outdoors in an office environment where minimal, yet some health and safety considerations exist.